REMINDER: FY21 21st CCLC Fall Restart Plan Programmatic Changes

Attention 21st CCLC program managers:

As a friendly reminder, your programs should be operating from your FY21 Fall Restart Program Plan – which was submitted this past fall.  If you have any before or after school programmatic changes since that submission (e.g. programming times, program plan model [site-based/remote-based/blended]), you are to communicate that information to your 21st CCLC regional consultant ASAP.  You are expected to maintain current information through your program end date for the 2020-2021 school year.

If you have any summer programmatic changes since the approval of your FY21 Continuation Plan, please make a note in the CCIP history log ASAP.

Please reach out to your 21st CCLC regional consultant with questions:

Stacey Brinkley (Central Region) – Stacey.Brinkley@education.ohio.gov

Charlotte Jones-Ward (NW and SE Regions) – charlotte.jones-ward@education.ohio.gov

Charmaine Davis-Bey (NE and SW Regions) – charmaine.davis@education.ohio.gov

21st CCLC Announcements

Using Stimulus Funds to Reverse Learning Loss (presented by Susan Gentz)

This webinar was proudly hosted by Reading Plus. Their mission is to develop silent reading proficiency and confident, lifelong readers. You may request a demo to learn how your students can improve their reading by 2.5 grade levels.

Here are resources from the webinar:
Webinar recording and slides
K-12 Educational Funding Resources
Reading Plus Alignment with ESSER II Funding
USDE Portal
American Rescue Plan blog article


Mathematics Resources Released in March 2021

Please see the new WWC Practice Guide the Department just released on Assisting Students Struggling with Mathematics. The guide provides evidence-based practices that can help teachers tailor their instructional approaches and/or their mathematics intervention programs to meet the needs of their students.

This is for

  • Administrators
  • Parents/Families
  • Researchers
  • School Specialists
  • Teachers; and
  • Faculty

All Learning Is Social and Emotional: Helping Students Develop Essential Skills for the Classroom and Beyond with Nancy Frey


April 29, 2021
Live Online: 9 am to 3:30 pm


While social and emotional learning (SEL) is most familiar as compartmentalized programs separate from academics, the truth is, all learning is social and emotional. This webinar presents a comprehensive, five-part model of SEL that’s easy to integrate into everyday content instruction, no matter what subject or grade level you teach. Along with a toolbox of strategies for addressing 33 essential competencies, you’ll find real-life examples highlighting the many opportunities for SEL within the K–12 academic curriculum. Learn to use this Integrated SEL approach to help your students build essential skills that will serve them in the classroom and throughout their lives.

Nancy Frey is a professor of educational leadership at San Diego State University….she is a recipient of the Christa McAuliffe Award for Excellence in Teacher Education from the American Association of State Colleges and Universities and the Early Career Award from the Literacy Research Association.


Register here for:
• 5.5 Professional Development Hours
• Workshop materials


Program Shares

Kudos to all of our programs as we continue to find new ways to connect with our teams and reach our students. We hope that the activities shared below help to fuel your creativity and passion for continuing support of your youth and families via the 21st CCLC grant program. Please read below for more information about the work and accomplishments of Wood County Educational Service Center’s Community Learning Centers through March of 2021:

Wood County Educational Service Center’s Community Learning Centers (Northwest Region)

The Wood County ESC’s Community Learning Centers Program partnered with the Wood County District Public Library for Bunny’s Book Club.  Bunny’s Book Club encourages literacy by giving each student a plush bunny to read to, with the goal of 20 minutes a day.  Students will log their reading minutes and submit a form on the library’s website.  The minutes they read earns them tickets for a book raffle.  There are also extra reading missions on the library’s website that will earn them extra tickets.  To help encourage students to read, we have an online book subscription through Scholastic, called Storia.  Storia is a digital bookshelf, with over 1,200 books to choose from.  Reading is always more fun when you have “somebunny” to read with!


We encourage you during this time to share with other programs your innovations and successes amidst Ohio’s ordered school-building closure for COVID-19.

If you would like to be featured on this blog, please email a brief description and any attachments/links to Tabitha Palmer, our 21st CCLC Data Coordinator, at tabitha.palmer@education.ohio.gov by the 9th of each month.

Registration Update for upcoming 21st CCLC trainings

We are updating our timeline with registration information for the following training events:

Bidder’s Conference

The Ohio Department of Education is offering potential applicants the opportunity to attend a Bidders’ Conference where the FY22 21st CCLC Request for Application (RFA) will be released. The FY22 Bidders Conference will be virtual and held on Tuesday, March 16, 2021 and Thursday, March 25, 2021. Registration is required and both sessions will cover the same information, so it is only necessary to register for and attend one of the sessions. Register here!

Note: we will take registration for tomorrow’s training until noon today (March 15, 2021).


Continuation Plan Training         

All 21st CCLC Program Managers are required to attend the Continuation Plan Training.  This session will provide current grantees with information regarding the renewal application. The training will be virtual and held on Friday, April 9, 2021 and Friday, April 16, 2021. Registration is required and both sessions will cover the same information, so it is only necessary to register for and attend one of the sessions (from 10:00 AM – 12:00 PM with Charlotte Jones-Ward). You can register here by noon on the day before your chosen session.


CCIP Navigation

This training session is for 1st year grantees and new staff. It is a step by step process on the competitive grants application process for submitting a 21st Century Community Learning Centers grant via the Comprehensive Continuous Improvement Plan (CCIP). The training will be virtual and held on Friday, April 9, 2021 and Friday, April 16, 2021. Registration is required and both sessions will cover the same information, so it is only necessary to register for and attend one of the sessions (from 1:00 PM – 3:00 PM with Nina Pace). You can register here by noon on the day before your chosen session.


COSA’s 3rd Quarterly Meeting – Finish Strong: COSA Guide to Ending the Craziest School Year on Record

This training is required for first year grantees. “Unprecedented” has been the word to describe every aspect of the school year, and the end will be no different. In this training we will discuss the myriad of ways that finishing the year may look like for each program, as well as how to start preparing for next year.

Registration is required. There are three options for attending the training. The same content will be covered each day, so please register for just one:

Option A

Date: Wednesday 4/7/21

Time: 12:00 PM – 2:00 PM

Registration Link

Option B

Date: Thursday 4/8/21

Time: 9:00 AM – 11:00 AM

Registration Link

Option C

Date: Wednesday 4/14/21

Time: 10:30 AM – 12:30 PM

Registration Link

Flexibility Waiver Update:

On January 13, 2021, our office shared that the Ohio Department of Education received approval for a flexibility waiver under the Nita M. Lowey 21st Century Community Learning Centers (21st CCLC) program. The waiver offers flexibility regarding the requirement in section 4201(b)(1)(A) of the Elementary and Secondary Education Act of 1965, which states that a 21st CCLC program operate “during non-school hours or periods when school is not in session (such as before and after school or during summer recess).” The flexibility allows 21st CCLC staff to provide the following types of support to students during school-day hours:

  • engaging in remote learning lessons;
  • completing independent work that is assigned; and
  • engaging in enrichment activities during the portion of the week they are not engaged in traditional (in-person) classroom instruction.

This flexibility is not automatically extended to our grantees – please see below for submission instructions.
 
If you determine that your grant needs the flexibility to operate during the school day:

  1. Please review the Flexibility Waiver Guidance and Request Form ; then
  2. Complete the survey here to notify our office.

These surveys are reviewed weekly, so please be proactive in submitting your request to allow time for approval by your 21st CCLC Regional Consultant.  Once you receive confirmation of your approval, you can begin operating under this guidance through June 30, 2021.

21st CCLC Announcements

Best Foot Forward Conference Reminder

Thank you for your interest in attending Best Foot Forward, OAN’s 2021 Statewide Conference! We are reaching out to let you know that you have not purchased your virtual event ticket and are not fully registered. While you have built a profile, without purchasing a ticket you will not be able to access the conference sessions and website features once the event starts. To purchase your Best Foot Forward 2021 ticket, sign in to the profile you created at https://www.bff2021.org/. At the top of the webpage, click on the Virtual Ticket tab and select Get Virtual Ticket. After you purchase your virtual event ticket, you will receive a confirmation email containing a copy of your virtual ticket. Again, without this general admission, you will not be able to access the conference sessions or website features once the event starts.

If you are having any technical difficulties registering for the event, please reach out to info@dcpv360.com. We are looking forward to seeing you at the virtual conference!

Register here if you have not already.


Call for Presenters: Nita M. Lowey 21st CCLC 2021 Summer Symposium

The U.S. Department of Education (the Department) is seeking proposals for workshop sessions at the Nita M. Lowey 21st Century Community Learning Centers (21st CCLC) Grant Program 2021 Summer Symposium, which will be held virtually on July 20-22, 2021.

Out-of-school time practitioners, researchers, program directors, evaluators, 21st CCLC state coordinators, afterschool network representatives and others are invited to submit abstracts for consideration. During the three-day event, approximately 90 breakout sessions that align with this year’s discussion strands will be convened in 75-minute blocks. Elements of proposed workshops should address the following guidelines:

  • Design content for delivery in a 75-minute block of time.
  • Use interactive strategies and follow adult learning best practices to disseminate information.
  • Include activities that invite audience participation (e.g., polls, chat box use).
  • Provide practical information that participants may use to improve or enhance their programs (e.g., concrete examples, samples, and/or interventions that can be implemented immediately).
  • Target one or more of the following audience role groups: project directors, site coordinators, program evaluators, local school system officials, state education agency coordinators, program finance staff, community partners, program staff and school-day leaders.
  • Offer information that will help 21st CCLC programs support students who attend schools that are implementing comprehensive support and improvement activities or targeted support and improvement activities or other schools determined to be in need of intervention and support to improve student academic achievement and other outcomes; address students who may be at risk for academic failure, dropping out of school, involvement in criminal or delinquent activities, or who lack strong positive role models; and the families of said students.

If you want to present at the 2021 Summer Symposium, please go to http://21stcclc.leedmci.com/CFP to review the Call for Presentations. All submissions will be evaluated by a panel of outside experts and Department staff for relevance and content. At a minimum, proposals should demonstrate a clear connection to one of the 2021 Summer Symposium’s five topical strands and describe new information, strategies or promising practices that will be provided to workshop attendees. Proposals will be accepted until 11:59 p.m. ET on Sunday, March 7, 2021.


Ohio 21st CCLC releases External Community Partnership Listing

The Ohio Department of Education’s Office of Improvement and Innovation is pleased to announce the release of its 1st External Community Partnership Listing, for the development of potential partnerships with current and future 21st CCLC programs. 

For the official announcement and the full listing, please visit the Department’s 21st CCLC webpage.


Engage Families with S.O.U.LPractical Strategies for pandemic times, and ever after

As of December 2020, nearly 70% of Ohio’s children are learning in remote or hybrid settings, which continues to test our systems of support for staff, students and families.  Schools, districts and after-school learning programs have made great strides in how, when, where and why they engage families as learning partners, but it continues to be a significant challenge to meet families where they are and build intentional relationships to support them in this ‘new normal’.  EnvisionEdPlus, in collaboration with the Ohio Afterschool NetworkOhio’s Statewide Family Engagement Center and Carefree Education Service Group are offering a FREE Family engagement workshop Growing with S.O.U.L: offering education and youth/family serving leaders, like afterschool program coordinators, practical and practicable tools to intentionally build connections and strength based relationships which engage families as learning partners.  

S.O.U.L. represents four core components essential to solidify connections: a Sense of Belonging; Ownership in Learning; Understanding and Valuing Families; and Legacy and long term impact of families as learning partners.

S.O.U.L. Growing with SOUL: Wednesday, March, 2021 (choose: 10am -11am OR 4pm – 5pm

1 hour, live virtual and use the ZOOM platform.  Register HERE (No prerequisite!) 


2021 Summer Symposium to be offered July 20-22, 2021

The U.S. Department of Education’s Office of Elementary and Secondary Education is pleased to announce the Nita M. Lowey 21st Century Community Learning Centers Grant Program 2021 Summer Symposium. This conference, hosted by the Office of School Support and Accountability, will convene virtually July 20-22, 2021.  

The virtual Summer Symposium is a three-day event focused on providing state education agencies and their grantees with relevant plenary sessions and workshops on successful strategies in implementing and managing all components of a program.

Additional information about Summer Symposium details, including registration materials, will be available in early spring. Be sure to save the date!


Funding Available for Global Youth Service Day Volunteer Projects

ServeOhio – along with partners American Electric Power Foundation and AmeriCorps – announce the availability of grants to support youth-focused community service projects organized for Global Youth Service Day on April 23 – 25, 2021. Grant awards will range between $500 to $2,000. 

How can the funding be used?

The grants support projects that create or improve community assets or infrastructure such as parks, schools, senior centers, community gardens or low-income homes through youth volunteer engagement. Funds may be used for supplies, materials and volunteer support.

Who is eligible to apply?

Non-profit and public organizations in Ohio including, but not limited to, volunteer centers, school districts, community colleges, universities, and local governments are eligible to apply.

Ready to apply?

For the application and instructions, visit the ServeOhio website. The application deadline is Tuesday, March 2, 2021 at 5:00 PM. We look forward to receiving your application.

Need Project Ideas? 

Get project ideas, recruit volunteers, and browse other projects at gysd.org.

Click here to learn more

Program Shares

Kudos to all of our programs as we continue to find new ways to connect with our teams and reach our students. We hope that these activities shared below help to fuel your creativity and passion for continuing support of your youth and families via the 21st CCLC grant program. Please read below for more information about the work and accomplishments of the following programs through February of 2021:

Wood County Educational Service Center’s Community Learning Centers, Cleveland Heights-University Heights School District, and Center of Hope Family Services.


Wood County Educational Service Center’s Community Learning Centers (Northwest Region)

The Community Learning Centers of the Wood County ESC is excited to announce a partnership with America’s Best Contacts and Eyeglasses.  Each month, our program will receive two vouchers that are redeemable for a free eye exam and free pair of glasses.  We understand how expensive both of these can be, so we are extremely grateful for this new partnership with America’s Best.  Thank you for helping to give our students the gift of sight!


Cleveland Heights – University Heights School District’s Boulevard Blast (Northeast Region)

Armed with a Masters in Education and Curriculum Design, years of experience working with youth, and a deep belief in educational equity, Ms. Williams began running Boulevard’s after-school enrichment program in January for ten students recommended by their classroom teachers. “We wanted to start small,” said Ms. Williams, to really get to know one another and build a strong foundation for a bigger, more effective program when school reopens in person. 

Similar to Oxford HUB (another of the district’s five 21st Century Grant programs, featured here), each week of Boulevard Blast is organized around a theme. During the initial All About Me week, students began by filling out a survey covering everything from their pets and siblings to their favorite foods and book genres to the one place they’d visit if they could go anywhere in the world. Because a number of children said they wanted to visit Disney World, Ms. Williams surprised them with a virtual field trip to the park. “We even got to ride rides,” she said. “It was really fun.” She’ll continue to use their responses as she plans for future weeks. “I want to tap into their likes and figure out ways to keep them engaged. I really want them to know how special they are.”

With the goal of developing the whole child, another week was centered on Health and Wellness. Students practiced yoga, learned mindfulness strategies, and ate healthy snacks while Ms. Williams demonstrated how to make a green smoothie. “We spent a lot of time talking about how Covid has affected all our lives,” said Ms. Williams. “But we also focused on the things we can still enjoy and how to be kind to ourselves and each other.”

This segued nicely into their first monthly service project. Students painted their own versions of “The Ladybug Flower” by Cristin Coffey with supplies dropped at their homes by Ms. Williams. The finished products were delivered to a local nursing home along with letters of encouragement for residents to enjoy. 

Ms. Williams has big plans for when the program is able to run at full capacity, with the goal of enrolling 50 students when pandemic restrictions are eventually lifted. “We will focus on supporting the whole child and the whole family,” she said, looking at everything from attendance and test scores to family strengths and challenges. “Whatever the need is, we can fill it.”

From digging deep into increasing math and literacy skills to developing students socially and emotionally, Ms. Williams also hopes to build their character and confidence, and help them regulate and express themselves. “My love for children is what drives me.”

Students Online
Student Activity
Student Supplies

Center of Hope Family Services (Northwest Region)

Center of Hope produced a music video to promote the use of masks in the community. Titled “Mask Up,” it featured original music combined with community leaders and was designed to increase mask usage and reduce the incidence of COVID-19 in nine Toledo zip codes. The video was disseminated on digital platforms to people in those nine zip codes by Thread Marketing Group.  The program ran from November 1, 2020, until January 28, 2021—the heart of the holiday “Super Spreader” season.

The results are amazing. Data from the Lucas County Health Department indicates that the total number of cases in areas not targeted increased by 300% over this period, but the increase in the 9 zip codes targeted was 63% less. Before the video, these 9 zip codes made up 39.9% of Lucas County’s COVID cases.  After the video, it was 32%.

Center of Hope is thankful to the City of Toledo for funding this video through the Community Development Block Grant.  The Mask Up program has received media attention in the area as well:

The Blade
The Sojourner’s Truth

Center of Hope completed another music video funded by the Ohio Department of Mental Health and Addiction Services, who asked them to address a less visible impact of the pandemic: an increased incidence of mental health and substance abuse issues, especially in more vulnerable communities. Using the same mix of elements—original music, compelling images, and factual information–to motivate African-Americans to take care of themselves in these troubled times and to seek help if they need it.  Please feel free to share it with your community.  

With the support of the Ohio Department of Mental Health and Addiction Services and the Governor’s Office of Faith Based Initiatives, Center of Hope’s short PSA provides encouragement to those encountering increased stress during the pandemic. Song “Don’t Give Up,” written and performed by Tracee Perryman, PhD. Center of Hope is working every day to lift up their community and could not do it without your support.


We encourage you during this time to share with other programs your innovations and successes amidst Ohio’s ordered school-building closure for COVID-19.

If you would like to be featured on this blog, please email a brief description and any attachments/links to Tabitha Palmer, our 21st CCLC Data Coordinator, at tabitha.palmer@education.ohio.gov by the 9th of each month.

Spring 2021 – Upcoming Conferences

Join Ohio Afterschool Network (OAN) for the fourth annual Best Foot Forward (BFF) Conference for afterschool and summer learning professionals. The conference will be fully virtual for the first time this year! OAN will use DCPV, an impressive platform that will allow for live workshops, recorded sessions you can watch at your own convenience, networking, and sponsorship opportunities. New this year, OAN has also partnered with Math Hoops to offer an exclusive pre-conference training camp. Click HERE to register for BFF2021.

If you haven’t visited our revised 21st CCLC timeline, you will see its format is easier to read and to print. At the bottom you will find the other conferences this spring 2021:

EventDateParticipationLocationPoint of Contact
Beyond School Hours2/17/2021-2/20/2021OptionalOrlando, FLhttps://beyondschoolhours.org
Ohio Afterschool Network Best Foot Forward2/25/2021-2/26/2021Highly RecommendedDublin, OHwww.ohioafterschoolnetwork.org
National Afterschool Association Convention3/15/2021-3/17/2021OptionalNashville, TNhttps://naaweb.org/convention
Boost4/27/2021-4/30/2021OptionalPalm Springs, CAwww.boostconference.org

Register for Upcoming Opportunities

Ohio Programs Featured In National Summer Learning Association Webinar

Join the National Summer Learning Association’s February 3rd Voices of Summer “Entrepreneur Education: Harness Students’ Talents and Passions” webinar and hear from Ohio youth development professionals and educators.

Stacy Ward-Braxton, New Life Community Development Corporation; Dr. Anisha Daniels, Community Building Institute of Middletown, Marie Edwards, Community Building Institute of Middletown, and Carla Neely, Warner Girls’ Leadership Academy will share how they used entrepreneurship education to help students develop their talents and passions, engage students in learning and help them think of themselves as problem solvers.

Join this session to learn about entrepreneurial education as well as free k-12 resources and events that are flexible and can be facilitated in virtual or in-person environments, and also support other program goals such as social-emotional learning, career readiness, STEM, and service learning.

Entrepreneurship is more than starting a business, it’s a way of thinking and acting. It’s a mindset and set of skills. Mindsets such as creativity, opportunity seeking, adaptability, persistence, and optimism help students reframe problems as opportunities and feel empowered to exert agency in their own lives. These same entrepreneurial mindsets and skills are critical to student success, both in and out of the classroom. They are also high-demand, employability skills in today’s workforce. Through entrepreneurship programming, engage your local civic, business, and elected leaders to participate as mentors, guest speakers, and pitch challenge judges and watch them become champions for your youth and your programs.

Learn more about the February 3rd 2:00PM webinar and register for it here.


Students Shine with Ohio Afterschool Network’s Winter Pitch Challenge

Have your students enter pitch videos in the Ohio Afterschool Network’s Winter Pitch Challenge and compete for prizes! Deadline to enter is March 8th.

Prizes will be awarded for first, second and third place in elementary, middle and high school categories. First place wins a $500 Amazon gift card, $250 for second and $100 for third. First place winners also win a free consultation with a successful entrepreneur. All who enter can apply for a VentureLab Spark Program scholarship (valued at $2,000) which includes 3 months of entrepreneurship mentoring and up to $500 in start-up materials.

Introducing students to entrepreneurship using one of several free, easy to facilitate curricula (for in-person, virtual and blended environments) is fun and helps students build entrepreneurial mindsets that will pave the way for them to be successful in school work and life, whether or not they go on to become entrepreneurs. Mindsets and skill sets essential in today’s changing world that can be sharpened when learning about entrepreneurship include resourcefulness, problem solving, curiosity, opportunity seeking, adaptability, learning from failure and creativity. Additionally, students learn to navigate ambiguity, exert agency over their own learning, and can better understand the purpose of learning.

Teaching students about entrepreneurship is a powerful strategy for authentically engaging business and community leaders in your youth-serving program as guest speakers, pitch contest judges, and student mentors. Hosting a pitch contest is a newsworthy event and opportunity for your program to get covered by local media!

Resources:

·  Free K-12 curricula available from VentureLab and Young Entrepreneur Institute (or check out other curricula on YEI’s website)

·  Check out top videos from OAN’s Summer Pitch Challenge on OAN’s YouTube Channel

·  Rules and more information are available on OAN’s website

Contact Liz Nusken, liz@oanohio.org if you have questions or would like to schedule a technical assistance session!

Time to Enter Spring 2020 Data in the 21APR Compliance Application Survey

The 21APR Survey for Spring 2020 Data is Now Open in the Compliance Application

Spring 2020 data submission dates are 1/25/2021 through 2/05/2021 at 5pm.

You must have an OH|ID in place for your OEDS-R Administrator to assign you the necessary roles for system(s) access. This help document from the ODE website explains how to obtain an OH|ID: http://education.ohio.gov/Topics/Department-of-Education-OH-ID-Portal-Help.

When you log in, you will see your fall data in the form – it has been saved. Please change or delete values to reflect your spring 2020 data and “submit spring” to complete your entry. All meeting materials from the 10/2/20 system training are posted here on our WordPress site should you need to review.

Note: use of this system means we no longer have accounts for program staff on the 21APR federal website – the Department will transfer the data entered in our database via automation.

For questions not addressed in the help documents, please contact Tabitha Palmer at tabitha.palmer@education.ohio.gov and please include your grant number and site with your inquiry.

Program Updates – January 2021

21st CCLC Flexibility Waiver

The United States Department of Education has approved our state 21st CCLC programs to utilize flexibility in operating its grant under the requirement in section 4201(b)(1)(A) of the Elementary and Secondary Education Act of 1965 for the 2020-2021 school year.  This waiver enables us to approve 21st CCLC subgrantees in our state to provide supplemental activities when school is in session but students are not receiving in-person instruction.  We must still ensure 21st CCLC use of funds are in accordance with all other provisions of Title IV, Part B of ESEA and your program plans. 

All 21st CCLC program managers will receive an email with a link to complete the flexibility survey by close of business on Friday, January 29th. While flexibility is optional, we do ask that all grantees complete the survey and answer “no” if flexibility is not needed. For those seeking flexibility, use the restart plan data submitted to our office to answer the flexibility survey questions. The survey is located here.

We do not know if the waiver will be extended into the next school year until determined by the next federal administration. 


FY21 Monitoring Application – evidence deadline & virtual on-Site visits

All evidence/documentation uploads for 1st Year Implementation and CAPA (fiscal and programmatic), within the NEW ODE Monitoring application, are due by Friday, January 15th.

If you are in need of additional time beyond this date, please contact Charlotte Jones-Ward (1st Year Implementation) or your 21st CCLC Regional Consultant (CAPA) directly.  To receive approval, please specify the additional time frame needed to complete this work.

Please be sure to hit the submit button, once your surveys are complete. Otherwise, ODE staff cannot begin their work as part of the desk review.

For those grantees that are in Year 2 or 4 of your grant cycle, or in Year 3 and did not have an on-site visit in FY20 due to COVID-19: if you are anticipating a FY21 CAPA virtual on-site visit this year, please note that communications from your 21st CCLC Regional Consultants are still forthcoming (due to internal delays). You should be receiving an initial communication/email with additional details within the next 7-10 business days.


data collection

The American Institute for Research (AIR) cancelled the need for teacher and youth post surveys for this spring at the end of their contract period. Consequently, 21CCLC grantees do not have to complete surveys at this time.

Thank you so much for your patience as we completed our first 21APR reporting period using the survey in our compliance system. We apologize for any inconvenience this may have caused.  As a result of your efforts, our state submitted a 100% reporting rate which was the goal. If your status in the compliance system is not “approved fall,” please reach out to Tabitha to resolve before spring data can be entered.

We are currently working with our developers to make improvements and will notify you via email and our blog when to enter spring data (reflects activities between 1/21/2020 and 6/12/2020).

We are hoping to open the survey 1/25/2021 through 2/5/2021, but must finalize updates with our developers before releasing dates.


External Community Partnership listing

The Ohio Department of Education’s Office of Improvement and Innovation is pleased to announce the opportunity for community or nonprofit organizations to submit an external organization profile. Once the listing is finalized, organizations that submit information have the opportunity to develop potential partnerships with current and future 21st CCLC programs.

The deadline for all External Organization Profiles is Friday, Jan. 29, 2021, at 5 p.m. EST.

Please go to the ODE website via the 21st CCLC page, for details on how to submit an External Organization Profile and to find the final listing, once the final listing is posted by February 16th


Statewide Evaluation

We do not have a state evaluator at this time. That RFP should be posted within the coming weeks.  That evaluator will be asked to do work this year reviewing your work and reporting our status in this school year. We will work with them to set an evaluation plan over the next ten years.


Carryover

21st CCLC carryover funding was ONLY available in FY21. Therefore, all FY21 grant allocations and any carryover from FY20 must be spent by June 30, 2021. As a reminder, FY20 carryover funds should be monitored using FUND 509, and your FY21 allocation funds should (also) be monitored under FUND 509.  If you have any questions, please contact Nina Pace at nina.pace@education.ohio.gov.


FY22 – 21st CCLC grant competition

The Office of Improvement and Innovation will host the FY22 – 21st CCLC grant competition.  The Bidders Conference will be held virtually on March 16 and March 25.  A recording will be available by March 18 via the ODE website on the 21st CCLC page. There have been a few changes to the Request for Applications (RFA), so be sure to attend to learn more.


Note for central region 21st CCLC Grantees

Ludia Dorelien has been out of the office since early December. Effective immediately, Shannon Teague will be working with grantees in the Central Region until further notice. Nina Pace will be communicating through the CCIP regarding fiscal and programmatic concerns. If you need immediate attention in those areas from the Central Region, please contact either Shannon or Nina. 

Shannon D. Teague, Assistant Director (614) 420-6849

Shannon.Teague@education.ohio.gov

Nina Pace, Financial Program Manager

Nina.Pace@education.ohio.gov