New APR Reporting Dates

2016-2017 APR Federal Reporting Guidelines

21st APR Federal Reporting System is now open for the 2016-2017 data entry. Please adhere to the following guidelines to enter data for required federal reporting. Programs must report on Summer 2016, Fall 2016, and Spring 2017.

       Term                                                   Data Entry Dates                        Reporting Guidelines

Summer 2016 March 16-April 15 Summer 2016 reporting will run from June 15, 2016 to August 15, 2016.
Fall 2016 Apr 16 – Jul 31 Fall 2016 reporting will run first and second nine weeks or the first semester of the school year.
Spring 2017 Aug 1 – Dec 15 Spring 2017 reporting will run third and fourth nine weeks or the second semester of the school year.

Summit Survey

Attention 21st CCLC grantees: The 21st CCLC staff in the Office of Improvement and Innovation at The ODE have started to plan the mandatory summit for FY18 and would like your input regarding the timing of the summit. Please take a few minutes to help us understand what would be the best time for grantees to attend this annual event by  clicking on the link.

survey link:

Serve Ohio Global Youth Service Day

Global Youth Service Day

April 21 – 23, 2017

Project Grants Available!

ServeOhio, along with its corporate Stewards of Service, Honda of America and AEP Ohio, announce the availability of grants to support community service projects organized for Global Youth Service Day on April 21-23, 2017. Grant awards will range between $500 to $1,000.

How can the funding be used?

The grants support projects that create or improve community assets or infrastructure such as parks, schools, senior centers, community gardens or low-income homes through youth volunteer engagement. Funds may be used for:

  • Supplies/materials
  • Volunteer Support

Who is eligible to apply?

Non-profit and public organizations in Ohio including, but not limited to, volunteer centers, school districts, community colleges, universities, and local governments are eligible to apply.

Ready to apply?

For the application and instructions, visit the ServeOhio Website. The application deadline is Tuesday, March 7, 2017 at 5:00 PM.  We look forward to receiving your application!

Need Project Ideas? 

Get project ideas, recruit volunteers, and browse other GYSD projects at

Summer Food Service Program Plans

Ohio Department of Education Announces Summer Food Service Program Plans

With the help of numerous sponsoring agencies and stakeholders, the Summer Food Service Program feeds thousands of children in Ohio. Since 2014, Ohio has increased participation in the program by 10 percent.

Despite these numbers, many Ohio parents and caregivers continue to make difficult choices every day in order to provide for their families. In many cases, this leaves Ohio’s most vulnerable citizens, our children and youth, struggling with hunger daily.

This year, the Ohio Department of Education wants to increase participation in summer meal programs and is actively seeking local nonprofit agencies to participate as sponsors or sites by providing free meals to children.

“The need for healthy meals doesn’t stop when school breaks for the summer, and the Summer Food Service Program helps provide children with nourishment to make sure summer can be a time for continued learning and fun,” said Paolo DeMaria, superintendent of public instruction. “Instead of worrying about where their next meal will come from, our students can enjoy activities like reading, sports, playing outdoors and the growing that happens during the summer months.”

Free meals are provided at schools, colleges and universities, nonprofit organizations, parks, camps, community centers, swimming pools, libraries, low-income housing complexes and more.

Sponsoring organizations receive reimbursement to cover the costs of providing nutritious meals and snacks to children in eligible areas. Nonprofit organizations offering summer activities for children living in low-income areas also are encouraged to apply.

A sponsoring organization must be:

  • A public or nonprofit private school;
  • A public or nonprofit private residential summer camp;
  • A unit of local, municipal, county or state government;
  • A public or nonprofit college or university; or
  • A private nonprofit organization.

The Summer Food Service Program is funded by the U.S. Department of Agriculture and administered by the Ohio Department of Education.

The U.S. Departments of Agriculture and Education challenge sponsors to expand the “One More Challenge” in communities around the state. Sponsors will take on “One More Site,” “One More Meal,” or “One More Week” to increase the number of meals served this summer.

Expansion of the program is particularly needed in southern Ohio counties, where families struggle with food insecurity, as well as in rural communities and areas where migrant families reside.

The Summer Food Service Program ensures that children ages 1-18 continue to receive nutritious meals during the summer break from school, when they do not have access to school breakfast or lunch. Children with disabilities and approved individualized education programs may participate through age 21.

Any organization interested in becoming a sponsor or site should complete the potential sponsor survey.

Potential sponsors interested in participating in the 2017 program should complete the survey no later than Friday, March 3.

Grant Competition Update

Dear Grant Recipient:

We want to provide you with up-to-date information regarding the federal 21st Century Community Learning Center (CCLC) grant program. We continue to view the future of this valuable program as an appropriate opportunity to ensure alignment of purpose and outcomes with state, school and district improvement plans under ESSA. This alignment process will involve some extra time, but will not require a delay as long as was originally suggested. In response to recent feedback received from educators, administrators and others, we want to give you a better sense of when applications for new grants will resume. Our current plan is to be ready for local districts to be able to apply for new 21st Century Community Learning Center grants by early May. We anticipate making grant awards to successful applicants by August. It should be strongly emphasized that this is a competitive process and that no former grantee is assured of any funding during a new grant round. Of course, be assured that 21st CCLC programs funded through 2017-2018 under prior grants will continue this coming school year.

One issue that emerged from the feedback received was that many districts may not be fully aware of sustainability commitments they made in their previous 21st CCLC grant applications. The federal government intends for grants to local entities to be start-up in nature. Ohio must specifically assure the federal government that the state “will require each eligible entity seeking such an award to submit a plan describing how the community learning center to be funded through the award will continue after funding under this part ends.”

The grant program is not intended to provide programs with long-term funding. Ohio and other states have no flexibility to waive sustainability expectations.

I encourage you to review your organization’s current grant commitment to make sure you are taking the steps needed for your organization to sustain its 21st CCLC program after your grant ends. Sustainability also is a good, long-term practice for increasing the number of students we can serve. More children can enjoy the benefits of 21st Century Community Learning Center programs when prior grantees keep their commitment to sustain their programs and new grants can go to new startup programs.

To help encourage sustainability, we will be hosting a series of webinars to highlight best practices in sustainability strategies. We’ll be in contact with you soon about these learning opportunities. If you have questions in the meantime, contact me at or (614) 466-2517.


Mandatory Training Section Added

An additional section has been added to the upcoming mandatory trainings. This session is open in STARS and available for registration.

March 21, 2017     Southeast-Logan Hocking Local, Logan

                                   2019 East Front Street, Logan, OH 43138

Phone:  (740) 385-8517

Grant Renewal Mandatory Training                                  10:00 a.m. to 12:00 p.m.

Grant Closeout Mandatory Training                                      1:30 p.m. to 3:30 p.m.