Reminder about Compliance Training

A series of compliance system trainings are being held across the state during the month of October. If you have not already done so, you can register through STARS. The sessions are repeated, it is only necessary to attend one session.

This training is intended to be “hands on”. The venues have a limited number of computers, so you may wish to bring your own device to access the compliance system.

In order to fully participate in the training, users should have one of the following roles: Superintendent/Authorized Representative, Treasurer/Fiscal Representative, Data Entry Planning, Data Entry Funding, or Program Manager. These roles are assigned at the local level by the Authorized Representative or Designee.

Evaluation Plans, Mid-year Reports and Final Annual Reports

All 1st, 2nd, and 3rd year 21st Century sub-recipients are asked to submit all reports pertaining to evaluation on or before the listed deadlines. Please refer to the Local Evaluation Manual (ODE Deliverables) on the Resource Links page for details. Please note all Final – Annual Reports were due on September 1. Please be sure to submit those reports no later than Friday, October 2 to the following email address: .

Sub-recipients will not be held accountable for the September due date, but are expected to meet the October 2 date. From this date forward, all subgrantees are asked to only submit the evaluations to this email address. Thank you.

Compliance System Training Reminder

Compliance System training will be held regionally throughout the month of October. The training is not mandatory, but it is highly recommended for new grantees and grantees that have not previously used the system for CAPA documentation.  The use of the system is mandatory for all monitoring documentation.

Registration is through STARS, and can be found by searching “21st”.  The training is interactive and participants should have appropriate system roles to access the Compliance System.  Roles are assigned at the local level by the Authorized Representative or designee.

Please note that morning and afternoon sessions are repeated and it is not necessary to attend both sessions.  You may attend another scheduled training if your region’s date is not convenient.

If you need assistance with OEDS-R, please contact Connie Sims.  If you have questions regarding the training, please contact your regional consultant.

Final Expenditure Reports and Grant Closeout Reminders

Final Expenditure Reports (FER) are due via the CCIP by September 30, 2015. Funds previously encumbered should have been liquidated and/or expended by June 30, 2015.

21st CCLC Grants that completed the fifth year of programming on June 30, 2015 must submit all grant closeout documentation to Nina Pace at after the FER is submitted, but no later than October 3, 2015.

If you have questions about FERs or grant closeout requirements, please contact Nina Pace.