AIR Evaluation Feedback

The American Institutes for Research (AIR) has recently conducted a review of all Fiscal Year 2015 end-year local evaluations (submitted last fall). Individual feedback from this review will be forthcoming (to Fiscal Year 2015 grantees only), but in the meantime AIR wanted to share a few local evaluation best-practices tips based on their review. They have collected these in a document linked to this post, titled “AIR Tips for OH 21st CCLC Grantees Planning Local Evaluation Reports.”

 This tips document includes seven general tips with some specific guidance regarding best practices in writing a local evaluation report. Some of the tips or sub-points may seem obvious, or may be things you are already doing; if so, great! But perhaps a few of the tips will help you push your local evaluation report further or make it clearer. Also, please note that this is indeed a tip sheet, NOT a set of requirements, and is simply meant to help you make your local evaluation report stronger. Refer to Ohio’s local evaluation manual for your specific local evaluation requirements. It may be useful to share this document with your local evaluator and to have a discussion about the tips alongside discussion of Ohio’s 21st CCLC local evaluation requirements, however.

AIR Tips for OH 21st CCLC Grantees Planning Local Evaluation Reports – May 20 2016


Family Engagement Webinar

Family Engagement Resource Provider (FERP) Project Presents:


Midwest FERP 21st CCLC Grantee Monthly Community of Practice Webinar: Ongoing Assessment of Family Engagement


Join your Midwest Family Engagement Resource Provider Jackie Garvey for the monthly Community of Practice (CoP) webinar for 21st CCLC grantees! Please note that the participants of this webinar typically represent 2 time zones, Eastern and Central. The webinar will begin at 11:00 a.m. EASTERN; please plan to join according to your time zone. Logging on at least 10 minutes early is recommended. Registration is required. For the most comprehensive usability, please plan to join the webinar via computer (this enables video and audio and will allow you to speak to the group during the webinar). Zoom does not allow call-in participants to speak during the webinar.


May 19, 2016 11:00 AM (GMT-4:00) Eastern Time (US and Canada)

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2015-2016 Federal Reporting Guidelines

21st APR Federal Reporting System is now open for the 2015-2016 data entry. Please adhere to the following guidelines to enter data for required federal reporting. Programs must report on Summer 2015, Fall 2015, and Spring 2016.


Term Data Entry Dates Reporting Guidelines
Summer 2015 May 12 – June 8 Summer 2015 reporting will run from June 15, 2015 to August 15, 2015.
Fall 2015 June 16- July 22 Fall 2015 reporting will run first and second nine weeks or the first semester of the school year.
Spring 2016 August 1- November 21 Spring 2016 reporting will run third and fourth nine weeks or the second semester of the school year.


*If summer programming began prior to June 15, 2015 or continued after August 15, 2015 please include in the summer 2015 data. The federal reporting system is for data only.

* FISCAL NOTE:  All goods must be received and all services must be provided or delivered in time to substantially benefit the population being served in the current grant period (June 30th) in order to be allowable expenditures.


USDA and USDOE Webinar Opportunity

We are pleased to invite you to the iForum: Power Up with Summer Meals in Schools!! – co-hosted by the U.S. Department of Education and the U.S. Department of Agriculture on Wednesday, May 11th, from 1:00 to 2:00 PM ET.

This online webinar will discuss proven strategies for community stakeholders to develop and expand USDA Summer Meals Programs in partnership with local schools.  Please sign up HERE, and forward the invitation to peers who might benefit from this information.

USDA Summer Meals Programs help close the nutrition gap children face over the summer months—a time when children no longer receive school meals they relied on throughout the school year. USDA reports that 22 million children and teens receive free and reduced-priced meals through the National School Lunch Program, yet only about 1 in 5 of those (around 3.8 million) participate in summer meal programs.

Participants of this iForum will gain clarity about how USDA Summer Meals Programs operate, and learn from school districts that have overcome obstacles to administer the programs effectively. We will be joined by the Port Huron Area School District in Michigan, and Montgomery County Public Schools in Maryland, who will share their inspiring success stories.

During this exciting session, we will:

  • Introduce USDA Summer Meals Programs and provide an overview on how the program operates;
  • Hear how the school districts have overcome challenges in their journey to operating successful summer meals programs;
  • Answer your questions

Again, please RSVP HERE, and forward the invitation to others who might benefit from this information. We will send an iForum log-in and call-in number prior to Wednesday, May 11th. We hope you will join us for this extraordinary convening. Thank you for all you do on behalf of children, youth, and families.