Dear Grant Recipient:
We want to provide you with up-to-date information regarding the federal 21st Century Community Learning Center (CCLC) grant program. We continue to view the future of this valuable program as an appropriate opportunity to ensure alignment of purpose and outcomes with state, school and district improvement plans under ESSA. This alignment process will involve some extra time, but will not require a delay as long as was originally suggested. In response to recent feedback received from educators, administrators and others, we want to give you a better sense of when applications for new grants will resume. Our current plan is to be ready for local districts to be able to apply for new 21st Century Community Learning Center grants by early May. We anticipate making grant awards to successful applicants by August. It should be strongly emphasized that this is a competitive process and that no former grantee is assured of any funding during a new grant round. Of course, be assured that 21st CCLC programs funded through 2017-2018 under prior grants will continue this coming school year.
One issue that emerged from the feedback received was that many districts may not be fully aware of sustainability commitments they made in their previous 21st CCLC grant applications. The federal government intends for grants to local entities to be start-up in nature. Ohio must specifically assure the federal government that the state “will require each eligible entity seeking such an award to submit a plan describing how the community learning center to be funded through the award will continue after funding under this part ends.”
The grant program is not intended to provide programs with long-term funding. Ohio and other states have no flexibility to waive sustainability expectations.
I encourage you to review your organization’s current grant commitment to make sure you are taking the steps needed for your organization to sustain its 21st CCLC program after your grant ends. Sustainability also is a good, long-term practice for increasing the number of students we can serve. More children can enjoy the benefits of 21st Century Community Learning Center programs when prior grantees keep their commitment to sustain their programs and new grants can go to new startup programs.
To help encourage sustainability, we will be hosting a series of webinars to highlight best practices in sustainability strategies. We’ll be in contact with you soon about these learning opportunities. If you have questions in the meantime, contact me at Shannon.Teague@education.ohio.gov or (614) 466-2517.
An additional section has been added to the upcoming mandatory trainings. This session is open in STARS and available for registration.
March 21, 2017 Southeast-Logan Hocking Local, Logan
2019 East Front Street, Logan, OH 43138
Phone: (740) 385-8517
Grant Renewal Mandatory Training 10:00 a.m. to 12:00 p.m.
Grant Closeout Mandatory Training 1:30 p.m. to 3:30 p.m.
Attention 21st CCLC grantees: The Office of Improvement and Innovation at The Ohio Department of Education has announced two new mandatory trainings for 21st CCLC grantees. These trainings are now posted and open for you to register in STARS. Register early as seating is limited at each site. Please contact Connie Sims with any questions regarding workshop registration.
21st CCLC Grant Renewal/Continuation Mandatory Training
This is a mandatory training for all 21st CCLC sub recipients currently in their 1st, 2nd, and 4th year of programming. This session will provide participants with an overview of the 21st Century Community Learning Center’s renewal/continuation expectations covering components of the grant, grant requirements, and how to align fiscal resources in order to plan a high quality out-of-school program in FY18.
21st CCLC Grant Closeout Mandatory Training
This is a mandatory training for the 21st CCLC sub recipients in their 3rd or 5th year of programming since their grant cycle will end June 30, 2016. This session will provide your fiscal and program staff with guideline for closing your grant, tracking expenditures, inventory disclosures and reporting requirements.
*PLEASE NOTE: All regional brown bags will continued as scheduled by your regional brown bag facilitator. The only brown bags that have been cancelled are the meetings that were scheduled during the summit. If there are any questions about the regional brown bags or trainings, please contact your 21st CCLC Regional Consultant.
TRAINING DATES AND TIMES: renewal-grant-close-out-dates-times
Subject: New Dashboard Communication and Video Instructions
New, modern dashboard and task management system improve ease of compliance monitoring
Today the Department is launching a new compliance and monitoring dashboard. This online tool is more convenient and reliable to help you monitor and facilitate your organization’s compliance with the requirements of federal and state grants. The dashboard interface is available in the compliance and parent scholarship application programs, and will be expanded to other grant programs in the coming months
While you will see a new look, the surveys you need to complete are not changing. In place of the old blue boxes, you will see a new dashboard displaying your district’s status of open and completed tasks to help you keep on track. Additionally, the dashboard will provide access to helpful tips and job aids tailored to your role and program. And there is a special section that the Department will communicate key information and deadlines.
Here are two short videos to explain how you access the improved dashboard and task management system through your SAFE account. The task management function allows you to monitor tasks for you, your group and organization and to assign tasks to different users. Additional modules will incorporate the dashboard and task management system over the coming months.
Please direct any questions to ODEMonitoring@education.ohio.gov and enter Compliance Questions in the subject line.
Nominate a Volunteer for the 2017 ServeOhio Awards!
ServeOhio is seeking nominations for outstanding people, groups, and initiatives who make great contributions to their local communities and the state through service and volunteerism. The ServeOhio Awards will recognize a volunteer, service group, corporate group, or volunteer initiative in each of the 5 regions of the state (NW, NE, SW, SE, and Central).
Nominators can choose to submit a nomination for an adult volunteer, youth volunteer, community volunteer group, corporate volunteer group, or national day of service project. A cash award of $1,000 will be issued to support the organization which benefited from the winner’s service. The awards will be presented during National Volunteer Week, April 23-29, 2017 at the organization which benefited from the winner’s service. The nomination deadline is January 27, 2017.
Nominate a volunteer today!