21APR data entry window extended to 11/13/2020 in the ODE compliance system

Good afternoon. Thank you to those who have reached out to Ludia and Tabitha regarding your data entry in our compliance system – due to some glitches and the need to review instructions with program staff we have extended our deadline to Friday, November 13th. We will be reaching out in the next couple of weeks to program managers for corrections of any errors we find in data entry.

Here are common themes we’ve seen in the e-mails received in our office:

Center ID error – we identified an error for some programs in which the center ID is not auto-populated as it should be. Our developers are applying a fix on the evening of October 28th – please try to submit your data again on October 29th and the issue should be resolved.

Roles needed for data entry – a few programs shared that they could not enter data for their sites. Please be sure you have one of the two roles assigned to you by your OEDS-R administrator for each IRN under which you need to enter data: Program Manager – 21st Century Grant or Data Entry – 21st Century (21APR). Use these step-by-step instructions for accessing applications through OH|ID account once you have those roles.

Please be sure you are in the compliance module, select the 21st Century Community Learning Centers program, choose the compliance 21st CCLC FY2020 program period, and The 21st Century/21APR Database survey.

If you have any other issues with data entry, please read and review the help materials provided here first. These include the recorded 21APR training with a walkthrough of data entry, the PowerPoint from that session, frequently asked questions, and a user guide.

After you have reviewed those materials, if your issue is not addressed, please contact Tabitha Palmer. In your email, please include your IRN(s), grant number(s) for which you are experiencing the issue(s), and a screenshot showing where you are in the system so we can duplicate the problem and troubleshoot. Email your inquiry to tabitha.palmer@education.ohio.gov and she will investigate and respond to your issue in the order the (complete) inquiry was received.

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