Program Updates – January 2021

21st CCLC Flexibility Waiver

The United States Department of Education has approved our state 21st CCLC programs to utilize flexibility in operating its grant under the requirement in section 4201(b)(1)(A) of the Elementary and Secondary Education Act of 1965 for the 2020-2021 school year.  This waiver enables us to approve 21st CCLC subgrantees in our state to provide supplemental activities when school is in session but students are not receiving in-person instruction.  We must still ensure 21st CCLC use of funds are in accordance with all other provisions of Title IV, Part B of ESEA and your program plans. 

All 21st CCLC program managers will receive an email with a link to complete the flexibility survey by close of business on Friday, January 29th. While flexibility is optional, we do ask that all grantees complete the survey and answer “no” if flexibility is not needed. For those seeking flexibility, use the restart plan data submitted to our office to answer the flexibility survey questions. The survey is located here.

We do not know if the waiver will be extended into the next school year until determined by the next federal administration. 

FY21 Monitoring Application – evidence deadline & virtual on-Site visits

All evidence/documentation uploads for 1st Year Implementation and CAPA (fiscal and programmatic), within the NEW ODE Monitoring application, are due by Friday, January 15th.

If you are in need of additional time beyond this date, please contact Charlotte Jones-Ward (1st Year Implementation) or your 21st CCLC Regional Consultant (CAPA) directly.  To receive approval, please specify the additional time frame needed to complete this work.

Please be sure to hit the submit button, once your surveys are complete. Otherwise, ODE staff cannot begin their work as part of the desk review.

For those grantees that are in Year 2 or 4 of your grant cycle, or in Year 3 and did not have an on-site visit in FY20 due to COVID-19: if you are anticipating a FY21 CAPA virtual on-site visit this year, please note that communications from your 21st CCLC Regional Consultants are still forthcoming (due to internal delays). You should be receiving an initial communication/email with additional details within the next 7-10 business days.

data collection

The American Institute for Research (AIR) cancelled the need for teacher and youth post surveys for this spring at the end of their contract period. Consequently, 21CCLC grantees do not have to complete surveys at this time.

Thank you so much for your patience as we completed our first 21APR reporting period using the survey in our compliance system. We apologize for any inconvenience this may have caused.  As a result of your efforts, our state submitted a 100% reporting rate which was the goal. If your status in the compliance system is not “approved fall,” please reach out to Tabitha to resolve before spring data can be entered.

We are currently working with our developers to make improvements and will notify you via email and our blog when to enter spring data (reflects activities between 1/21/2020 and 6/12/2020).

We are hoping to open the survey 1/25/2021 through 2/5/2021, but must finalize updates with our developers before releasing dates.

External Community Partnership listing

The Ohio Department of Education’s Office of Improvement and Innovation is pleased to announce the opportunity for community or nonprofit organizations to submit an external organization profile. Once the listing is finalized, organizations that submit information have the opportunity to develop potential partnerships with current and future 21st CCLC programs.

The deadline for all External Organization Profiles is Friday, Jan. 29, 2021, at 5 p.m. EST.

Please go to the ODE website via the 21st CCLC page, for details on how to submit an External Organization Profile and to find the final listing, once the final listing is posted by February 16th

Statewide Evaluation

We do not have a state evaluator at this time. That RFP should be posted within the coming weeks.  That evaluator will be asked to do work this year reviewing your work and reporting our status in this school year. We will work with them to set an evaluation plan over the next ten years.


21st CCLC carryover funding was ONLY available in FY21. Therefore, all FY21 grant allocations and any carryover from FY20 must be spent by June 30, 2021. As a reminder, FY20 carryover funds should be monitored using FUND 509, and your FY21 allocation funds should (also) be monitored under FUND 509.  If you have any questions, please contact Nina Pace at

FY22 – 21st CCLC grant competition

The Office of Improvement and Innovation will host the FY22 – 21st CCLC grant competition.  The Bidders Conference will be held virtually on March 16 and March 25.  A recording will be available by March 18 via the ODE website on the 21st CCLC page. There have been a few changes to the Request for Applications (RFA), so be sure to attend to learn more.

Note for central region 21st CCLC Grantees

Ludia Dorelien has been out of the office since early December. Effective immediately, Shannon Teague will be working with grantees in the Central Region until further notice. Nina Pace will be communicating through the CCIP regarding fiscal and programmatic concerns. If you need immediate attention in those areas from the Central Region, please contact either Shannon or Nina. 

Shannon D. Teague, Assistant Director (614) 420-6849

Nina Pace, Financial Program Manager

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