Individual Student Participation Data Due 6/30/20

Dear 21st CCLC grantees and program evaluators:

As you know, the American Institutes for Research (AIR) and the Ohio Department of Education recently cancelled the 21st CCLC teacher and youth surveys (spring post administration) due to COVID-19. However, we are still collecting individual student participation data, scheduled to open Tuesday, May 26th.

AIR sent your primary 21st CCLC grant contact and program manager an email about this data collection on Friday, May 22nd. The email contains details about the individual attendee data collection and includes a link to the system with login instructions. If for some reason your grant’s primary contact did not receive that email, please check your spam folders. If you have not received the email from AIR, please reach out to their help desk at

The deadline for individual student data reporting will be June 30th.

21APR DATABASE TRAINING: Postponed until further notice

The Department just completed a call with the Tactile Group and US Department of Education. Due to COVID-19 related changes in federal 21APR reporting windows, the 21st CCLC office has chosen to postpone our new database demonstration to make adjustments to the system.

Programs reporting for Summer 2019 will use the federal 21APR site at to enter their data between June 8th and June 26th, 2020. Please note that while there has been a change to the look of the site, the functionality remains the same.

Fall 2019 data submission dates are forthcoming as well as the rescheduled training and rollout of our new 21APR database housed in the Department’s compliance system. Previous registrations for the May 28th training will be deleted so attendees will need to re-register when the later date is announced.

In the meantime, please be sure your system(s) access is in place by visiting the OH|ID Portal. You must have an OH|ID in place for your OEDS Administrator to assign you the necessary roles for system(s) access. This help document from the ODE website explains how to obtain an OH|ID:

As always, thank you for your patience and understanding as we navigate this uncertain time.

If you have any questions regarding this update, please email Tabitha Palmer at

21st Century Community Learning Center Program Updates


The Ohio Department of Education is launching a new database for our grantees to submit 21APR data. The system automation allows us to monitor and easily upload Ohio’s federal reporting data. We will open the database following the training to be held on Thursday, May 28th, 2020 from 10 AM – 12 PM.

Please save the date!

Before this meeting, please review our website for updates to our SAFE accounts: An OH|ID must be in place for your OEDS Administrator to assign you the necessary roles for system(s) access.

Watch here soon for webinar details and reference materials.


On April 29, 2020, the US Department of Education (USDOE) released a new COVID-19 fact sheet that may be of interest to you. Fact Sheet for Repurposing Federal Equipment and Supplies to Combat COVID-19: this document outlines temporary flexibility for repurposing existing equipment and supplies to meet the immediate needs due to the COVID-19 national pandemic. As a reminder, all of the USDOE’s COVID-19-related documents can be found at:


Don’t forget, you have on online professional learning community to help you connect with your colleagues and share what you’ve learned about best practices. The site includes professional learning opportunities in areas such as (1) supporting positive relationships with children and youth, (2) providing professional development and technical assistance opportunities, (3) creating partnerships, (4) managing your program, and (5) leading your staff.

You can find specific Y4Y information shared in our monitoring resources or you may visit the Y4Y website for their full offerings.

21st CCLC Program Shares – April 2020

Kudos to all of our programs during this time. As we practice social distancing and learn new ways to connect with our teams and our students, Communities in Schools (GEMS K-5 Program), Wood County ESC (Rossford STARS Program), the CARE Program at Cleveland Playhouse and Center of Hope (ELEVATE After School Program) continue to support their youth and families via the 21st CCLC grant program. Please read below for more information for each grantee’s current work/accomplishments through April 2020:

Communities in Schools (Central Region)

Attached are photos from the Communities In Schools GEMS K-5 After School Program (hover for captions):

These photos were taken prior to the stay at home order for the State of Ohio.

Wood County ESC (Northwest Region)

During the COVID-19 crisis, the Community Learning Centers of the Wood County ESC are trying to find ways to continually engage our students from a distance.

Miss Taylor, Site Supervisor of the Rossford STARS Program, has gone above and beyond in not only finding unique activities that students can do from home, but ones that are also motivating and enlightening, especially during this time of unknown.  These links show what she has done to spread some cheer and positivity to our STARS students and local community.  Not only do we like to share the amazing things our program does, but we like to highlight the incredible staff we have as well.

Miss Taylor’s Window Art

Sidewalk Chalk Art!

Cleveland Playhouse (Northeast Region)

ZeeBooZeeBoo is a teddy bear puppet used in CARE (Compassionate Arts Remaking Education) classes at the Cleveland Playhouse. He provides a listening ear for students to tell their fears to. ZeeBoo is now part of CARE’s online classes to help kids navigate their feelings of confusion and anger over the coronavirus school shutdowns.

(photo courtesy Cleveland Play House)

Click on ZeeBoo to read the article in the Cleveland Plain Dealer!

Center of Hope (Northwest Region)

Center of Hope’s ELEVATE After School Program was featured in the Sojourner’s Truth Newspaper for their Hands of Hope work that continues to provide support to families and students in completing both school work and enrichment activities, based on their expertise in helping students learn and be productive in a non-traditional school environment. This is made possible by collaboration with the Ohio Department of Education and the Toledo Community Foundation, as well as the Lucas County Commissioners and the Toledo Area Regional Transit Authority who provide masks for those who need to utilize public transportation. Thank you to JacQui Wilson, Center of Hope Board Member, and State Bank for their contributions too.

To see the COVID-19 response programs in action, please watch this video.

To read the Sojourner’s Truth and Toledo Journal articles on Center of Hope’s efforts please click below:
Center of Hope Family Services Addresses Food Insecurity in its Youth Development and Adult Support Programs (Scroll to Page 9)
Fifteen honored as 2020 Women Warriors

The Afterschool Alliance shared The Branded Startup’s “Nonprofit Survival Guide” for leadership advice, budget adjustments, talking points for donors and funders, and opportunities for growth in the new normal.

We encourage you during this time to share with other programs your innovations and successes amidst Ohio’s ordered school-building closure for COVID-19.

Moving forward, if you would like to be featured, please email a brief description and any attachments/links to Tabitha Palmer, our new 21st CCLC Data Coordinator, at by the 9th of each month.

New CCLC Team Members at Your Service

This March brought 21CCLC two new staff members to our team. Please join us in welcoming Ludia Dorelien as the team’s Grant Manager and Tabitha Palmer as the new Data Coordinator.

Ludia Dorelien, 21st CCLC Grant Managerludia

Ludia will serve in this leadership capacity managing team contracts and MOUs, internal and external communication, grantee professional development oversight, the Central Region 21CCLC grant programs, continuous quality improvement process and a host of other duties. Ludia brings many years of experience and knowledge that can only assist us in moving forward in our internal and external operational growth.

Ludia has a lifelong commitment to serving others – through ministry work, volunteering in her community, and serving Ohio’s vulnerable youth via the Ohio Department of Education – she is passionate about supporting those in need. Ludia served as the liaison for the State Advisory Panel for Exceptional Children for two years, where she had the opportunity to listen and learn from other parents and individuals with disabilities about their experiences with education.

Prior to joining the Department, Ludia worked in the Office of Student Life for six years, serving students at The Ohio State University, where she earned her bachelor’s degree in Human Ecology.

As strong believer in the power of positive thinking, Ludia loves sharing uplifting and encouraging words whenever she has a chance. In her free time, she enjoys reading to expand her knowledge, spending time with her son and playing the violin. As a new member of this team, Ludia relishes the opportunity to serve, once again, in a different capacity and is genuinely moved by the work done by 21st CCLC sites across the state, providing students and families access to high quality educational experiences.

IMG_20180511_105732_911Tabitha Palmer, 21st CCLC Data Coordinator

Tabitha replaces Stacia Ashley, and will serve as a data coordinator for the team. She will be in regular contact with 21CCLC grantees around program data collection and management. She will work closely with the 21APR system and ensure the external evaluator needs are met. To add, Tabitha manages the STARS system, 21CCLC Blog site, survey system and a host of other duties. Tabitha has served in other offices within ODE bringing a wealth of knowledge and experience (preschool licensing, special education and literacy initiatives).

As a project manager, art teacher and registered nurse she feels deep concern for all vulnerable populations, especially children. Tabitha believes services under this grant have the potential to keep at-risk kids from falling “through the cracks” and sees special opportunities during this stay-at-home order to learn to use our technology to provide remote supports .

She spends weekends with her partner and canine pal at their Wayne National Forest homestead and looks forward to planting their largest garden ever.

COSA – REVISED Spring 2020 Regional Training Schedule Now Available!

Please see communication below, sent on behalf of the COSA Team:

Hello 21st CCLC Grantees,

On behalf of the entire COSA team, I hope you are staying safe and well during this challenging time period. Please know that our team is here to support you in any way that we can as you navigate through providing services under the current circumstances.

The COVID-19 restrictions have also caused us to restructure the upcoming round of regional trainings. Please be assured that we will still be hosting meetings. However, instead of seeing you in person we’ll be seeing you online via Zoom!

The Zoom portion of the training will last approximately 1 hour. During this session, you will hear important updates from ODE and also have an opportunity to connect with fellow grantees to talk about the strategies you’re currently implementing to continue services for your students and families.

COSA is currently putting together a recorded webinar that will serve as the professional development portion of the training. This webinar will be sent to all of you along with a brief assessment. Anyone who returns the completed assessment to their regional mentor will receive their participation certificate via email.

Please feel free to contact Mark Noftz ( with any questions regarding the trainings. We look forward to seeing you online soon!

Description: These COSA regional meetings will serve as an opportunity for grantees to receive important 21st CCLC updates from ODE. Grantees will also have an opportunity to share how they’re currently providing services for students and families during the COVID-19 epidemic. No registration is required – just click on the region’s Zoom link(s) below to participate.



Friday, 3/27/20 – starting at 10:00 AM

Central Region COSA Training – Zoom Link



Friday, 4/3/20 – starting at 10:00 AM

Southeast Region COSA Training – Zoom Link



Friday, 4/3/20 – starting at 11:30 AM

Northeast Region COSA Training – Zoom Link



Thursday, 4/16/20 – starting at 10:30 AM

Northwest Region COSA Training – Zoom Link



Wednesday, 4/15/20 – starting at 10:30 AM

Southwest Region COSA Training – Zoom Link