Effective management of its grant is an important goal for every 21st Century Community Learning Center. Nina Pace is the Financial Program Manager for Ohio’s 21st Century Community Learning Center program. Address fiscal questions to or (614) 387-0344

State Fiscal Year 2021: Fiscal & Operations Updates

Greetings 21st CCLC Treasurers and Program Managers! Below are some resources to assist in the fiscal management of your 21st Century grants:


Annually after June 30th, all expenditures must be liquidated/paid by September 30th prior to submitting your Final Expenditure Report via the CCIP.  A one-time carryover allowance has been granted for the 21st Century grant.  Therefore, all unpaid funds for State Fiscal Year 2020 (SFY20) will automatically carry over into SFY21 – Once SFY20 FER status is at FER Grants Management Final Approved, programs must complete a budget revision via the CCIP to incorporate this carryover allocation.


The SFY21 grant award period extends from July 1, 2020 through June 30, 2021 and all expenditures must be obligated within this timeframe.


All programs should review and update all personnel roles in the Ohio Educational Directory System (OEDS) annually.  Please ensure that the following 21st Century roles in OEDS are assigned to the appropriate personnel – changes must be made by program OEDS Organizational Administrators.  NOTE:  To ensure timeliness of information sharing, please update and keep all program and staff details current in OEDS.

CCIP Authorized Representative/Superintendent will grant user (ONLY one person per organization) full access and have final approval via the CCIP;

CCIP Fiscal Representative/Treasurer will grant user (ONLY one person per organization) full access and access to submit project requests;

OEDS Organizational Administrator will grant access to assign personnel roles in the Ohio Educational Directory System;

Data Entry Funding – CCIP will grant users access to update the CCIP funding applications for purposes of completing annual Continuation Plan, and add comments into the CCIP History Log;

21st Century Program Manager – will grant user (ONLY one person per organization) access to federal reporting systems & the Compliance Monitoring System for purposes of uploading evidence documentation; and

Data Entry Compliance – will grant users access to the Compliance Monitoring System for purposes of uploading evidence documentation.


2 CFR part 200


Legislation; ESSA; Non-Regulatory Guidance

Uniform School Accounting System (USAS)


For inquiries regarding the required School Age Childcare License contact the licensing agency directly:

Ohio Department of Job and Family Services, Office of Family Assistance Bureau of Child Care Development Licensing and Monitoring (For community-based organizations operating programs)

Policy Help Desk: (877) 302-2347, option 4 General Help Desk: (866) 886-3537, option 4

Ohio Department of Education Office of Early Learning and School Readiness (For local education agencies operating programs)

(614) 502-7535



Other related resources – Click HERE for Ohio guidelines on the Governor’s Responsible RestartOhio resource page.

Please review the updated fiscal guidance for managing 21st CCLC grants:  

21st CCLC Expenses – Allowable and Unallowable

2015-001 Obligations and Factors Affecting Allowability of Costs

GM Severance Pay Guidance 2015-002

2015-003 Travel Guidance

The Project Cash Request

Budget Revisions

21st CCLC Grant Closing Guidelines

Inventory Disposition Request Form – This form should be completed for the GRANT CLOSE-OUT survey and uploaded as evidence under question #4.

Here are fiscal presentations from past Expanded Learning Summits:

FY19 –

Understanding the Basics of Managing a 21st CCLC Grant

Barriers and Resolutions of Fiscal Management of Your 21st CCLC Grant

Leveraging Funds to Ensure Long-Term Sustainability

Grant Closing

FY18 –

Developing Blue Skies While Managing Your Grant 

Fiscal Management

FY17 –

Blended vs Braided Funds

Don’t Shipwreck Your Budget

Managing Your Grant 



Resource Links for Sustainability Planning:

The Finance Project

The Sustainability Planning Workbook – The Finance Project

Skilltastics PPT

The National Center for Community Education in collaboration with the Afterschool Alliance Road to Success

The Wallace Foundation: The Cost of Quality Out of School Time

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