Compliance Reminders

Please mark your calendar for the following FY16 Compliance deadlines:

All grant programs in the 2nd and 4th year of the grant cycle must upload fiscal compliance documentation into the compliance system by November 13, 2015. All program compliance documentation must be uploaded no later than two (2) weeks prior to the scheduled monitoring site visit. Questions: Contact your regional 21st CCLC Consultant.

All 1st year program awarded the grant for FY16 must upload First Year Implementation Phase documentation (including program & fiscal) by December 18, 2015. Questions: Contact Stacey.Wood@education.ohio.gov

Pursuant to Ohio Revised Code 3301.59(A) all 21st CCLC programs must have a valid School-Age Childcare (SACC) license, or an ODE Approved Youth Development Exemption in order to operate the program and serve students. Failure to comply with the licensing requirement will result in funds being placed on HOLD. Programs operating without an appropriate SACC license and/or a Youth Development Exemption will receive an e-mail in the near future. Questions: Contact Connie Sims at connie.sims@education.ohio.gov.

Statewide Expanded Learning Summit Request for Workshop Proposals

The Statewide Expanded Learning Summit-Embark on a Fantastic Voyage will take place February 1-3, 2016 in Columbus, Ohio. All workshops will be on February 2, 2016. Submissions for workshop proposals are currently being accepted.

Details and submission requirements are provided through the Survey Monkey link below. Please submit your proposal no later than November 20, 2015.

https://www.surveymonkey.com/r/embarkonafantsaticvoyage

Training Modules Availiable

In an effort to provide grantees with convenient ways to learn about important key elements of a 21^st Century Community Learning Centers (21^st CCLC) program, we are making available modules that address specific topics as a voice recorded PowerPoint.  These modules will be available on the 21^st CCLC Web Site and  Blog (WordPress) and we invite you to review the links below and provide feedback as to whether you found the information and the format useful.

If you have comments regarding the (PPOs) please direct your emails to Charlotte Jones-Ward at charlotte.jones-ward@education.ohio.gov  and for (PCRs and Budget Revisions)  to Nina Pace at nina.pace@education.ohio.gov

• Program Performance Objectives (PPOs) – http://www.youtube.com/watch?v=YVjJGul9xso
• Project Cash Request (PCR) – http://www.youtube.com/watch?v=tTp_uK0Zm2A
• Budget Revision – http://www.youtube.com/watch?v=zLNJfk7tke8

5th Annual 21st Century Community Learning Centers Summit Awards Announcement

Embark on a Fantastic Voyage: Discover the Treasures of Afterschool

The Ohio Department of Education is seeking nominations for outstanding 21^st Century programs and personnel that have positively impacted students, families, schools, and/or their community.  21^st CCLC program winners will be recognized at the 21^st Century Summit February 1-3, 2016. See the attached document for the details.

5th-annual-21st-century-community-learning-centers-summit-awards-announcementFINAL

Compliance System Ready for Use

All issues with the compliance system have been resolved. The compliance system is working and programs may begin uploading documents at your convenience. You may contact your regional consultants regarding any questions about the compliance system.

Ohio Individual Attendee Spreadsheet Template Posted

Copy of Ohio Individual Attendee Data Collection – Sample Spreadsheet for Data Entry

A link is attached with the Ohio Individual Attendee Spreadsheet template. This spreadsheet has been created for evaluation purposes, and is intended to help 21^st CCLC grantees plan ahead for data reporting associated with 2015-16 programming (reporting of 2015-16 data will take place in late summer or fall 2016). The template has three tabs; the first includes data-entry fields, the second tab includes instructions, and the third tab shows values for the drop down fields on tab 1. Please note that final reporting requirements associated with 2015-16 programming may be slightly different than what is presented in this template (notification of any changes will be sent to 21^st CCLC grant directors).

NOTE: Reporting 2015-16 (summer 2015, fall 2015, and spring 2016) attendee data is a requirement for first and second year grantees (FY15 and FY 16) only.

Urgent: Compliance System Information

We are experiencing technical difficulties with the Compliance System.  Do not upload any documentation to the system until further notice.  If anything is uploaded, it will be lost.  This problem may not be rectified until mid-November.  If you have questions, please contact our office.