Author Archives: 21stCCLCAdmin

21APR Outcomes Data Overdue

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The following organizations still have errors, missing data, or outstanding issues to resolve about which their program manager received an email helping identify next steps:

071530 – Ohio School For The Deaf (missing school year data)

Helpful blog posts are: https://21stcenturylearningcenters.wordpress.com/2024/01/24/21apr-data-entry-updates/ (has the worksheet for collection/preparing your data and a direct link to the data collection app) and https://21stcenturylearningcenters.wordpress.com/2024/01/04/21apr-outcomes-reporting-data-for-summer-2022-and-the-2022-2023-school-year-due-monday-january-29-2023/ (contains a flowchart showing how to answer each of the 5 questions and what to put in the text box below).

Tips for seamless data entry:

  • If your site was reported inactive for the summer, you only have school year data to report. Otherwise, do not forget to enter both summer and school year data for each grant site active;
  • Do not try to change the student numbers in the first row for each question – these were populated from the participation data you entered in the previous data entry window (values you report below cannot exceed those numbers);
  • Read any error messages that pop up upon submission – these are found in red font at the top of the screen – they are specific and will tell you for which question you have an error and in which hour-band it can be found; and
  • Be sure to put the site in “outcomes submitted” status and save using the red disk button ASAP so they are sent to the approval queue.

Please refer to the email you received from Tabitha Palmer at tabitha.palmer@education.ohio.gov for details on how to resolve your submission issues.

21st CCLC Announcements

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Ohio’s 2024 Out of School Time Conference

Thank you so much for attending our Ohio’s 2024 Out of School Time Conference! Our 496 attendees were treated to a free rock concert performed by your fellow educators! 21st Century and Summer Learning and Afterschool Opportunities grant program managers who did not show up for this mandatory event should contact your regional consultant ASAP. Certificates for attendees who completed the end-of-day surveys will be received by the end of February 2024.

COSA Regional Technical Trainings for February 2024

This training will assist your efforts in serving students with unique needs to maximize impact in all program environments. Participants will learn about inclusive strategies developed from best practices and research from state and national leaders in the field. Sessions will be offered the week of February 26th, 2024.

Please register at https://www.opendoorsacademy.org/cosa/trainings/upcoming-trainings#page-content

21APR Outcomes Data Entry Due Monday, February 5th, 2024

Don’t forget to enter and submit 21APR outcomes data for your summer 2022 program sites! Many grantees have submitted their 2022-2023 school year outcomes data, but their summer 2022 status is still “outcomes in progress” in the Data Collection application.

Grantees who have not already entered their outcomes data should:

  1. Ensure they have collected their outcomes data in this worksheet (pages 5-8 represent outcomes data);
  2. Log into the “Data Collection” app under their MyOhio account to enter 21APR outcomes data;
  3. Use the instructions here for data entry;
  4. Email tabitha.palmer@education.ohio.gov if they discover errors in their (previously entered) participation data that need corrected;
  5. Put each site in “outcomes submitted” status when data entry is complete.

Please review the status of your 21APR data today. If you need to establish access for another staff member to complete data entry, refer to the instructions on this blog post under “systems access.”

New Paper from Every Hour Counts Highlights Afterschool Intermediaries’ Innovations

Like everyone else, afterschool intermediary leaders are eager to look beyond the dark days of the pandemic. They aren’t leaving the experience of fear, loss, disruptive school closures, and ever-changing working conditions completely behind them, though. They carry with them the insights and new approaches they developed along the way.

Those insights and approaches are gathered in a new paper, Lighting the Path Forward: How Afterschool Intermediaries Have Supported Youth and Communities During the Pandemic and What They’ve Learned Along the Way. It details the innovative ways intermediaries in the Every Hour Counts network and their provider partners stepped up to meet the extraordinary challenges of the pandemic.

College & Career Readiness Initiative: Introduction of the Wildcat Café at Newark High School

The Wildcat Café is an on-site student-led entrepreneurial business in operation each Monday, Wednesday, and Friday morning created by After-School-Adventures students to address the number of students arriving late to school because they were waiting in line for their lattes at area coffee shops.

Here’s how it came about:

  • Monday, October 9th, 2023: Selected students met for the first time to discuss how to carry out their objectives, what needed to be done to open the business, what flavors of lattes would be served, how would money be exchanged and counted, as well as several other topics. The students then volunteered to serve on finance, sales, promotion, inventory, and operations teams.
  • Tuesday, October 10th, 2023: Students met with high school principal, Mr. Bowman, to pitch their idea and discuss obstacles they might face opening the Wildcat Café – they received approval and encouragement in doing so. Later that day, Lori Mye, Workforce Development Coordinator, led the Café Crew in a lesson on customer service presenting different scenarios to which students found solutions.
  • Monday, October 16th, 2023: The Wildcat Café opened for the first time, serving lattes out of the school cafeteria costing students $1.00 for each 16oz. vanilla, caramel, or mocha latte. The Wildcat Café was met with great excitement among the students.
  • Tuesday, October 24th, 2023: Mr. Tom Bline, school board member and CPA, met with the student finance team to teach the students how to record credit, debits, expenditures, and balances for the café. Later that evening, the Café Crew stayed to offered free lattes to teachers holding parent/teacher conferences. In addition, the sales team offered teachers the opportunity to purchase $10 coffee membership cards, which provide a free drink after the purchase of ten.
  • Tuesday, November 7th, 2023: The owner of a local ice cream shop visited the Café Crew to discuss the rewards and challenges of owning your own business. Topics included tracking inventory, money handling, and customer service.
  • Saturday, November 18th, 2023: Parents of the Café Crew were invited to hear teams present on accounting, sales, inventory, and operations – the parents of eight students attended. Students made their parents lattes at the Café to close the event.
  • Tuesday, December 5th, 2023: The Café Crew toured the local ice cream shop featured in their early November activity. The owner shared how they selected their business name and challenges faced related to operation and staffing. Then students got to roll their own waffle cones and scoop their own ice cream.

Wildcat Café operations and the relationship with the on-site workforce coordinator will continue through second semester. Students will continue to build workforce development and career readiness skills through this entrepreneurial experience.

Submitted by Mr. Tim Hampton, 21st CCLC On-Site Coordinator for After-School-Adventures at Newark High School

21APR Data Entry Updates

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Many of you are attending sessions at Ohio’s 2024 Out of School Time Conference this morning in Columbus – we are grateful to spend this time together with you. As the revised February 5th deadline for entering 21APR outcomes data nears, there are several grantees who have contacted our office with requests to edit their participation data.

To do this, you must provide the APR Center ID and site name, District IRN and the term (summer or school year) for each change that needs made.

Our developer team will then “open” that site for 21st CCLC staff to make the updates and place the site status back into “outcomes in progress” for grantees to finish entering their outcomes data.

Grantees who have not already entered their outcomes data should:

  1. Ensure they have collected their outcomes data in this worksheet;
  2. Log into the “Data Collection” app under their MyOhio account to enter 21APR outcomes data;
  3. Use the directions above to email tabitha.palmer@education.ohio.gov if they discover errors in their participation data or need assistance; and
  4. Put each site in “outcomes submitted” status when data entry is complete.

Grantees may experience a system outage beginning Thursday, January 25th and ending Friday, January 26th. This is related to our 60-day reset of the connection between Ohio’s internal system and the USDOE 21APR website.

Thank you for the work you do with Ohio’s youth!

21st CCLC Announcements

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All 21st CCLC and SLAOG Program Managers are required to attend Ohio’s 2024 Out-of-School Time Conference January 23-25, 2024. Treasurers/Fiscal Representatives are required to attend Tuesday, 1/23 only.

Registrants received an email reminder on Thursday, January 18th from dewevents@esacertified.com containing parking information, address, an agenda, and details for the event. If you have not seen a message, please check your spam/junk folders. You can reach out via that email address with any questions/concerns leading up to and including the day of the event.

If you still have not registered, please do so now at https://extrastep.regfox.com/2024-ohio-ost

We look forward to “getting the band back together” for our music-themed event – please feel free to embrace the theme and have some fun with us.

BONUS ANNOUNCEMENT: We are extending the 21APR deadline for reporting outcomes data until Monday, February 5, 2024 since grantees will be busy next week at the event.

21APR Outcomes Reporting – Data for Summer 2022 and the 2022-2023 School Year Due Monday, February 5, 2024

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The 21st CCLC office is happy to report our 21APR reporting system is back online and several grantees have already successfully submitted their outcomes data.

Use this flow chart below to answer your outcomes questions:

Grantees finding mistakes in participation data may contact Tabitha Palmer via email at tabitha.palmer@education.ohio.gov to have their survey status returned to “participation in progress” so they may make corrections before entering outcomes data.

Please be sure to include the following information in your email:

  • IRN# (Information Retrieval Number)
  • Grant/Organization Name
  • Grant# (5 digits)
  • Site Location(s)
  • Term for which updates are needed (Summer or School Year)

Thank you for your patience and Happy New Year!

Ohio’s Out of School Time Conference Update

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ATTENTION 21st CCLC (and SLAOG) Grantees:

The original intent of day three, Thursday, January 25, 2024, of the Ohio’s Out of School Time Conference was to host a recognition event. That event has been postponed. Thursday’s schedule will include a three-hour time block for guided networking where programs will be provided the opportunity to share program best practices that assist in program improvement. Attendance is required for this event as we have heard your many requests for networking and learning best practices across Ohio.

21st CCLC Updates

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21st CCLC Timeline

The 21st CCLC Office has selected dates for the FY25 Bidders Conference, and Question & Answer Session, CCIP Navigation, and Continuation Plan trainings. These dates are shown on the 21st CCLC Timeline webpage and registration information and details will be shared there as they are available. Please ensure affected staff members are watching this blog and the timeline for program updates throughout the year.

21APR Outcomes Reporting

21st CCLC grantees have identified in feedback to our office that multiple December deadlines for grantees present challenges we seek to alleviate. The US Department of Education also recognizes that 21APR Outcomes data takes coordination with district partners which may present a delay in its collection.

For this reason, we feel Monday, January 29, 2024, would be a reasonable deadline for 21APR Outcomes data, especially as we continue to address errors preventing some grantees from completing their submissions.

This week, please focus on ensuring EOY reports and other December deadlines below are addressed. Our office will be in touch via the 21st CCLC blog and emails to program managers to provide additional instructions and troubleshooting related to 21APR data submissions.

Thank you for your understanding as we continuously improve our processes!

Reminder!

The 21st CCLC office seeks to provide the best possible technical assistance in a timely manner. To do this, we ask that when you correspond with us, whether via CCIP History Log Comment or e-mail, please be sure to include the following information:

  • IRN# (Information Retrieval Number)
  • Grant/Organization Name
  • Grant# (5 digits)
  • Site Location(s)

Thank you – we look forward to serving you!

Family Engagement Survey

The University of Cincinnati Evaluation Services Center (UCESC) has provided a guidance document for the new Family Engagement measures for this year found on the 2023-2024 Evaluation Resources page. This document includes the individual survey items to be administered to families as well as some guidance for why/when/how to distribute. Additionally, they have provided a survey data collection tool that programs may choose to use to help track survey responses – this tool is simply a resource that may help with data collection.

The family engagement survey should be administered to families at or near the end of their engagement with 21st CCLC programming (typically in the spring) but for some programs it may be appropriate to administer the items now. Please review the guidance document and submit any questions regarding this survey to UCESC using this form.

End of Year Reports Due December 15, 2023

End of Year reports for (completed in Qualtrics) are due to the University of Cincinnati Evaluation Services Center by next Friday, December 15th. Individualized links were sent to each 21st CCLC program manager. If you did not receive the Qualtrics reporting link or need assistance with the process, please contact them using this form as soon as possible and provide the grant number and correct contact email for the person submitting the data.

Over 80% of public schools offered summer programs in 2023

A majority of public schools offering academic summer programs enrolled most students who needed or wanted to attend, according to the U.S. Department of Education’s National Center for Education Statistics. You can read more about this here.

Build Creativity and Communication Skills While Having Fun!

Ohio students in grades K-12 can participate in an epic adventure with the Young Entrepreneur Institute’s Ohio Pitch Challenge! It’s not just a competition; it’s a chance to unleash their inner creativity and win awesome prizes.

Picture this: students come up with a wild and exciting business idea, and instead of writing it down, they bring it to life in a 30-90-second video pitch. The best part? They don’t have to actually start the business – it’s all about the thrill of the pitch! Judges are on the lookout for pitches that are bursting with creativity, crystal-clear, super persuasive, and, of course, delivered with pitch-perfect quality.

But here’s where the fun really kicks in. Help your students become pitch masters! Think creativity, problem-solving, and critical thinking – it’s a brain bonanza! And don’t worry, there’s a toolkit that makes prep a breeze in just four one-hour sessions.

Now, imagine this as the ultimate STEM class upgrade. Students pick a problem they’re itching to solve and then unleash their brainpower to come up with a solution. This year’s competition includes Sustainability and Environment, Technology and STEM Innovation, Sports and Recreation, and Social Entrepreneurship and Community Revitalization categories. Throw in some critical thinking, a dash of creativity, and a sprinkle of logic, and voila – you’ve got yourself an awesome pitch. The Ohio Pitch Challenge isn’t just a competition; it’s a rocket ride into a world where your ideas take center stage, and the fun never stops. So, what are you waiting for? Let the pitching party begin! The deadline to enter is February 20, 2024.

Contact Liz Nusken for information about resources to support students in preparing to pitch, including $100 towards supplies, refreshments, or prizes, a how-to toolkit, and entering to win and YEI-sponsored classroom party, yei-ost@us.edu.

1st Year Implementation and/or CAPA Monitoring Surveys Due December 15, 2023

The deadline to complete 1st Year Implementation and/or CAPA Monitoring Surveys and include the appropriate documentation for each question is this Friday, December 15th. For grantees that have reported an issue with their survey(s), the 21st CCLC office will reach out on Wednesday, December 13th with updates and next steps. Grantees that have not yet started their surveys should refer to this blog post for resources to add grants and complete the monitoring survey process.

If you have any questions regarding either the 1st Year Implementation or the CAPA Monitoring Surveys, please contact Dr. Stacey Brinkley at Stacey.brinkley@education.ohio.gov. Please be sure to include the following information at the beginning of your message:

  • IRN# (Information Retrieval Number)
  • Grant/Organization Name
  • Grant# (5 digits)
  • Site Location(s)

Thanks and have a wonderful holiday season!

COSA Hosts Regional Technical Training on Implementing Engaging STEM Activities

This regional technical training will focus on best practices for implementing engaging STEM activities for all ages in to your OST program(s).

  • Southeast Region: Monday, 12/18/23 at 10:00 AM
  • Southwest Region: Monday, 12/18/23 at 12:30 PM
  • Northeast Region: Friday, 12/15/23 at 11:30 AM
  • Northwest Region: Friday, 12/15/23 at 2:00 PM
  • Central Region: Friday, 12/15/23 at 9:00 AM

Grantees may attend any session that fits their schedule, regardless of region.

Click here to sign up on COSA’s registration page.

Subgrantee Spotlight

The US Department of Education asks each state to identify innovative and engaging 21st CCLC programs to spotlight on a quarterly basis for featuring on its program landing page. 

To be considered for this honor, we encourage you to share innovations and successes in your programming with our office and your fellow grantees. If you would like to be featured on this blog, please email a brief description with links to any images or attachments to Tabitha Palmer, 21st CCLC Data Coordinator, at tabitha.palmer@education.ohio.gov by the 9th of each month.

2022-2023 End of Year Reporting to University of Cincinnati Evaluation Services Center Due December 15th

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This is a reminder that all programs who provided programming in 2022-23 must submit their EOY data to the University of Cincinnati Evaluation Services Center by December 15. If you have not received your individualized Qualtrics link for submission yet, please contact them using this form as soon as possible and provide the grant number and correct contact email for the person submitting these data.

21APR Outcomes Data Entry

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Heads up! While our internal system will be available for data entry, the API connection with the federal website will be under maintenance beginning late afternoon on November 30th through midday on December 4th.  If you attempt to change your status to “outcomes submitted” during this time, you will receive an error message.

If, upon entering outcomes data, an error in the participation section data is discovered, please submit corrections on a data collection worksheet(s) for each site/term for which you need our office to make (manual) corrections to Tabitha Palmer via email.

Some users are receiving an error upon changing their status to “outcomes submitted” due to GPRA for which they have incomplete data to report (e.g. using the checkbox and entering narrative for a specific GPRA). We are working with the USDOE to determine if the 21st CCLC office staff must manually mark corresponding checkboxes in the federal website before grantees can successfully submit data.

Watch for updates and a deadline for 21APR outcomes (likely late December or early January) once we determine next steps. Your patience is appreciated.

In the meantime, please don’t forget your 2022-2023 end-of-year reports are due to the University of Cincinnati Evaluation Services Center via your personalized Qualtrics links by December 15th.

Register for FREE event hosted by Ohio Afterschool Network & WRiTE BRAiN 

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Don’t miss this inspiring and interactive day with WRiTE BRAiN’s founder and CEO, Meredith Scott Lynn! You may recognize Meredith, actress & after-school advocate, from movies and TV shows such as Legally Blonde, A Night At The Roxbury, Forces Of Nature, CSI, Days Of Our Lives, and more!

 Register here now with Ohio Afterschool Network (OAN)! View this flyer for additional details. Anyone interested in afterschool programming matters in Ohio is welcome to attend!

Meredith promises four hours of fast-paced and fun, very meaningful (and even magical) real-time connections to engage and excite attendees as she shares the ways WRiTE BRAiN’s programs and resources can solve afterschool programming challenges.

Please join Meredith and OAN on December 14 from 10am-2pm at the Whitehall Community Park YMCA at 402 North Hamilton Road in Columbus.

Contact Info:

855.WB.WORLD (855.929.6753)
EDUPROGRAM@WRITEBRAINWORLD.COM